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Dec 09

Future of ECM Services- Transformation of Enterprise Content Management

Enterprise Content Management (ECM) rules the realm of information management since almost a decade. But, as technology evolves, ECM has also passed through a transformation. Simply put, the ECM has witnessed a paradigm shift from traditional document management system to advanced Content Services, which is a new category of software tools.

document-management-system

It all started from a Gartner’s report on ECM services. As per this research, ECM is reinvented in the form of Content Services. This is an umbrella term consists of three aspects- Content Services Applications, Platforms, and Components. This newly invented strategic concept is capable of offering more practical ways to serve the objectives of ECM for modern business.

Why ECM Needs Transformation
The content management system gets overstretched in dealing with challenges and meeting the ever-changing requirements of enterprises. It is designed to provide a centralized platform for enterprises to meet the following primary goals related to content or data generated in the companies daily.

  1. Regulatory compliance and management of associated risks
  2. Retention and dissemination of knowledge
  3. Increase in efficiency in cost and processes
  4. Innovative working methods

Let’s face it! Achieving all these four business objectives are almost impossible for a single platform. ECM has assisted many companies in following regulatory compliance and preventing risks associated with the content or data. But then, a centralized ECM platform requires complex integration to provide necessary information as and when necessary. Also, such a platform is costly and time consuming for implementing innovative methods.

Related Post: Top Reasons Why Enterprises Prefer Alfresco for Enterprise Content Management

In other words, ECM falls short of meeting the diverse and complex requirements of today’s enterprises. Therefore, in today’s digital age, when technology evolves by leaps and bounds, ECM needs transformation.

Future of ECM
AIIM has coined the term ECM way back in early 2000. It has handled records management, workflow, and other document-related management efficiently while keeping the wider idea of ‘content’ at the core. The future of ECM largely depends on its adoption to changing business requirements and technological advancements for dealing with growing data-related challenges. It is necessary to find ways to manage critical business information for the enterprise content management system.

The document management system of tomorrow will focus on two objectives- User-centric approach and flexibility in management.

User-centric Management
As mentioned above, ECM passes through a paradigm shift. It includes re-architecture and re-configuration of the system in today’s digital, cloud-enabled world. A dynamic ‘Content Services’ approach is a result of this shift in focus from cumbersome to pleasant user experience. In brief, the future of ECM depends on its transition from an on-premises and function-specific system to a flexible, user-friendly, and evolving platform.

Flexibility Rules
A new and advanced Enterprise content management system aims at helping the users to find necessary information quickly and on the move. The Content Services concept for the existing ECM system is integrated with the core business network to convert the information into knowledge. As a result, entrepreneurs can make informed decisions on the basis of actionable insights. Innovation in processes and services will make it possible for ECM solutions.

What’s more, the flexibility will also help the ECM system become a one-stop solution for managing all corporate content.

Concluding Lines
Though Content Services gain ground swiftly across the corporate sector, many entrepreneurs have invested heavily in the ECM. They can get benefits of technology by making their existing ECM solutions more advanced and feature-rich. It is advisable to hire a reputed ECM services provider to integrate various features in a robust platform to meet content requirements effectively.

ECM-type products customized as per your business model and processes can certainly help you take the company to the next level. ECM is here to stay and can play a surprisingly large role for the years to come!

Enterprise Content management system

Rahul Pethani

About The Author

Rahul Pethani is a Business Development Manager at ContCentric. Apart from looking after the sales and marketing activities of ContCentric, he has a keen interest in analyzing the use cases of both ECM and BPM platforms. Having a good insight into the Enterprise content management system. he used to stay updated with technological advancements and current affairs alike. Besides, he occasionally shares his domain expertise through writing blog posts.

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