Future of ECM Services- Transformation of Enterprise Content Management

Future of ECM Services- Transformation of Enterprise Content Management

Enterprise Content Management (ECM) rules the realm of information management for almost a decade. But, as technology evolves, ECM has also passed through a transformation. Simply put, the ECM has witnessed a paradigm shift from a traditional document management system to advanced Content Services, which is a new category of software tools.

document-management-system

It all started with Gartner’s report on ECM services. As per this research, ECM is reinvented in the form of Content Services. This is an umbrella term consisting of three aspects- Content Services Applications, Platforms, and Components. This newly invented strategic concept is capable of offering more practical ways to serve the objectives of ECM for modern business.

Why ECM Needs Transformation

The content management system gets overstretched in dealing with challenges and meeting the ever-changing requirements of enterprises. It is designed to provide a centralized platform for enterprises to meet the following primary goals related to content or data generated in the companies daily.

  1. Regulatory compliance and management of associated risks
  2. Retention and dissemination of knowledge
  3. Increase in efficiency in cost and processes
  4. Innovative working methods

Let’s face it! Achieving all these four business objectives are almost impossible for a single platform. ECM has assisted many companies in following regulatory compliance and preventing risks associated with the content or data. But then, a centralized ECM platform requires complex integration to provide necessary information as and when necessary. Also, such a platform is costly and time-consuming for implementing innovative methods.

Related Post: Top Reasons Why Enterprises Prefer Alfresco for Enterprise Content Management

In other words, ECM falls short of meeting the diverse and complex requirements of today’s enterprises. Therefore, in today’s digital age, when technology evolves by leaps and bounds, ECM needs transformation.

Future of ECM

AIIM coined the term ECM way back in early 2000. It has handled records management, workflow, and other document-related management efficiently while keeping the wider idea of ‘content’ at the core. The future of ECM largely depends on its adoption to changing business requirements and technological advancements for dealing with growing data-related challenges. It is necessary to find ways to manage critical business information for the enterprise content management system.

The document management system of tomorrow will focus on two objectives- A user-centric approach and flexibility in management.

User-centric Management

As mentioned above, ECM passes through a paradigm shift. It includes re-architecture and re-configuration of the system in today’s digital, cloud-enabled world. A dynamic ‘Content Services’ approach is a result of this shift in focus from cumbersome to pleasant user experience. In brief, the future of ECM depends on its transition from an on-premises and function-specific system to a flexible, user-friendly, and evolving platform.

Flexibility Rules
A new and advanced Enterprise content management system aims at helping the users to find necessary information quickly and on the move. The Content Services concept for the existing ECM system is integrated with the core business network to convert the information into knowledge. As a result, entrepreneurs can make informed decisions on the basis of actionable insights. Innovation in processes and services will make it possible for ECM solutions.

What’s more, the flexibility will also help the ECM system become a one-stop solution for managing all corporate content.

Concluding Lines
Though Content Services gain ground swiftly across the corporate sector, many entrepreneurs have invested heavily in the ECM. They can get the benefits of technology by making their existing ECM solutions more advanced and feature-rich. It is advisable to hire a reputed ECM services provider to integrate various features in a robust platform to meet content requirements effectively.

ECM-type products customized as per your business model and processes can certainly help you take the company to the next level. ECM is here to stay and can play a surprisingly large role in the years to come!

Traditional Enterprise Content Management System- Limitations and Risks

Migrating to new and advanced solution seems scary in the beginning, but once it is done, it proves rewarding for the enterprise. The same holds true for enterprise content management approach. But, many entrepreneurs still shy away from switching to new ECM system from outdated and traditional one. Yes, change to a new system is difficult for companies, but it is inevitable to address business complexities and growing competition.

ECM Services keep on updating thanks to evolving technology. Your company can leverage the benefits of advancements of the ECM system in today’s information-driven business environment. On the other hand, traditional or outdated ECM systems can pose a great threat to your company’s success. A research report of AIIM has revealed that the architecture of an outdated ECM software is not much suitable to meet the needs of modern businesses.

Here are some of the big limitations of traditional ECM systems.

Limitations and Risks Associated with Outdated ECM Systems

Delays and setbacks are more frequent with outdated ECM systems. Your enterprise can miss many opportunities and the workflow may fail to evolve due to such limitations. Also, there are risks of cyber-attacks or hacking of critical company data.

  • The legacy ECM system may get failed to manage a growing amount of data in a highly challenges business scenario
    Frequent downtime can be a norm with outdated ECM system
  • It is difficult to collaborate and coordinate with employees and stakeholders because of the difficulty in data access and sharing
  • An outdated enterprise content management system cannot be integrated with core business applications
  • An operational cost can increase significantly if there is a difficulty in real-time data access and sharing
  • Maintenance and advancement of legacy ECM systems are extremely difficult. What’s more, the value of such systems decreases over the period because of functionality issues
  • Software developers and editors no longer support traditional ECM systems, and therefore, you cannot customize or modify it as and when necessary

Related Reading- WHY SHOULD YOU SWITCH TO NEW ENTERPRISE CONTENT MANAGEMENT SYSTEM?

  • You cannot install patches and other security-related features because of discontinued support
  • Technological advancements and new features cannot be integrated into an outdated ECM system
  • You may not find the developers or technical persons with knowledge of the traditional ECM system because technology advances rapidly and developers tend to stay updated with new technologies.
  • It is expensive to hire specialists who have an idea of legacy technology, and it is even more expensive to train your employees to manage the legacy system
  • It has a negative impact on workflow, productivity, and efficiency of employees in the long run
  • You cannot change the specific IT environment to ensure a smooth functioning of an outdated ECM system

Let’s going through key benefits of a new document management system powered by robust platforms and advancing content management technology.

  • Needs a one-time investment on a platform capable of future expansion and upgrades
  • Support is easily available and maintenance rates are lower as compared to legacy ECM system
  • It can be installed on any existing business network and support the workflow
  • It provides an open-source and scalable solution to meet all the complex document-related requirement
  • Improved performance, optimized configuration, and futuristic approach are key characteristics of a new ECM system

If an improved data extraction and fast searchability of necessary documents are all you need, it is better to migrate to a new system. A new ECM system is the easiest way to keep pace with advancing technologies. In contrast, the traditional ECM system can do more harm than good to your company.

You should give a second thought to move ahead with outdated systems because most of these systems are proprietary in nature and therefore less customizable as compared to new, open-source ECM systems.

In a Nutshell
It is almost impossible to take your business to the next level through an outdated ECM system. Moreover, the risk of cyber attacks looms large for such a system. Therefore, it is always beneficial to migrate to new ECM software. All you need to spend more time and money on integrating this new system with the existing business system. The integration of a new system or migration from existing to a new one can improve the workflow and data management.

ContCentric is a leading ECM services provider globally. We develop and deploy a customized document management system using Alfresco or Liferay platforms.

Summary
Enterprise Content Management (ECM) system has many benefits to offer to modern businesses. But, you need to switch to a new system from a traditional one.

Enterprise content management

Five Key Benefits of Right Enterprise Content Management for Your Company

Document management system can offer a lot of benefits to entrepreneurs. They can centralize their assets and make informed decisions based on data analytics. Here, the role of enterprise content management services remains crucial for providing a better accessibility and improved alignment for all levels and all departments of the organization.

Enterprise Content Management System

The right ECM (Enterprise Content Management) system favors collaboration and promotes the streamlining of the processes. What’s more, the right enterprise content management company can help you increase visibility and improve team management with complete control over the entire system.

Here are the top benefits of the right enterprise content management system.

Major Benefits of Document Management System for Modern Businesses

Mission-critical documents play a vital role in ascertaining the growth of modern businesses. On one hand, they enable the management to make informed decisions, and on the other hand, these documents support collaboration between multiple stakeholders.

1. Make informed decisions in real-time

CEO, CTO, and other C-suite executives remain busy in setting strategic goals for their respective companies. When they focus on critical information, they find less time in remaining involved in content management as compared to other employees.

But then, in today’s competitive and proactive business scenario, it is necessary for leaders to get access to mission-critical documents that they seldom go through. Though employees work with such documents on a daily basis, it has minimal to no use of such documents because they are not authorized to make key decisions. On the other hand, key leaders do not browse shared documents and usually ask employees to find missing documents.

Enterprise content management services aim at organizing corporate documents based on context and value rather than folders. As a result, top executives can readily go through them and get critical information or valuable data in real-time. As a result, they can stay updated with the latest information and make informed decisions.

2. Flexible deployment

What are the roadblocks in the way of implementing the document management system at the workplace? One of them is infrastructure-related limitations and the other is poor adoption level. The right enterprise content management provides flexible deployment options to deal with infrastructure limitations and the intuitive interface can ensure a better adoption rate.

IT teams can have secured content and extensive support to the collaborative processes by simple and easy access to the content assets. The document migration services can enable the companies to prevent any unnecessary delays in sharing critical updates among team members. Simply put, an ECM system can facilitate workflow and enable IT teams to manage the content.

3. Improved documentation

Compliance holds a vital role in the corporate sector, especially when authorities tend to come up with more stringent rules and requirements than ever before. The right ECM system assists the companies to meet all compliance-related needs and help them establish a workflow in line with such requirements.

The enterprise content management services enable companies to track the versioning clearly in the document management system, and you can take corrective measures on time. The system also ensures authorization access to selected team members and executives to prevent any cyberattack. It results in a few instances of compliance issues and straightforward methodology. Company executives can also automate specific procedures and speed up the processes. Better documentation and efficiency are obvious outcomes of improved processes.

Read More- Best Ways of Successful ECM Implementation

4. Streamlining financial operations

When it comes to streamlining financial operations and simplifying payment procedures, it is necessary to establish a flexible and audit-friendly way. Mostly, finance teams are stuck while dealing with multiple accounts and payroll formats. At times, delays can impact the supply chain and increase audit risks. ECM systems also maintain proper records and provide easy access to all parties.

Also, manual processes of invoicing and other financial procedures can be streamlined to automate processes and increase team mobility. The finance sector is crucial in ensuring smooth operations for any company, and the ECM system can keep its operations safe and flawless.

5. Smart management and automation

Operational requirements at the workplace keep on changing continuously. Process updates and manual changes in the workforce reduce the operational efficiency of the staff. There, successful implementation of ECM systems can act as a game-changer. They streamline the management processes and improve business relationships with suppliers. Enterprise content management system has a vital role to play in planning and collaboration between different teams.

In other words, smart management and automation come automatically in your business process as you implement the document management system properly in your workplace.

Concluding Lines

In today’s competitive business scenario, no company affords to skip a centralized document management system. It is advisable to consult a reliable enterprise content management company to leverage the benefits of advanced and enterprise-grade content management system. It can open the doors of innovation, scalability, and growth for your business.

Enterprise Content management

ECM- How Is It More Useful than Document Storage System

Let’s start with a prevalent notion- many people consider ECM (Enterprise Content Management) as just a tool to store content. Even some entrepreneurs also falsely believe that ECM is just an advanced document storage system.

Enterprise content management

But, you should not think this way. Read on to know how a customized enterprise content management system can bring some big benefits to your business.

Technology is advancing rapidly to bring radical changes in every system and platform used to simplify business processes, and ECM is no exception. Started as a way to store unstructured data, today, ECM has evolved as a valuable tool for modern business. Here are four key aspects in which the ECM system has a lot of influence.

1. More Security
Companies can save their valuable data in the centralized repository of ECM. The repository enables the company management to control access to corporate data. As compared to hard copy files, ECM provides more security to the digital content.

It is because unauthorized people cannot get access to such data. What’s more such enhanced security can also help organizations follow prevalent regulations like HIPAA, and enables them to do regular audits.

Related Reading- 9 Points to Remember While Presenting ECMS

2. Improved Efficiency
The enterprise content management system facilitates employees to collaborate by providing access to the same document. In a way, your company can get benefits of consistency, smooth workflow, and simple lifecycles with automation.

As a result, employees can focus more on other core activities instead of repetitive and mundane tasks. Machine Learning has also introduced in the ECM system that can customize the workflow to improve efficiency. For example, the Alfresco content management system enables users to get real-time data in the blink of an eye.

Altogether, the company’s productivity and employees’ efficiency increase significantly thanks to the ECM system.

3. Reduced Cost
Apart from savings attributed to higher efficiency, ECM services also enable you to cut down on various material costs. The concept of Paperless office becomes true because of ECM. The ECM solution enables employees to work remotely and SaaS vendors can eliminate the overheads of purchasing with the help of ECM technology.

In other words, the business of any size and scale can get an advantage of the ECM system for saving money and getting a higher ROI.

4. Insightful Decisions
Anytime access to real-time data enables the management to make informed decisions ECMs are capable of storing a huge amount of corporate data fetched by connected devices, online chatbot and email-based conversations, sharing of business documents, and the like.

Simply put, ECM services enable you to make to most of the unstructured data and make meaningful decisions instantly on the basis of data analytics.

These features are sufficient to show the superiority of ECM system over the legacy document storage system.

Summing Up
ECM services are designed to provide benefits of managing corporate data to all types of businesses. All you need to find a reliable ECM solution provider to make the most of this advanced system.

Enterprise content management system

Which ECM is right for you? On-Premise Or Cloud

Summary
Enterprise content management solution is of two types-on-premise and cloud-based. Here is a difference between these two prevalent types.

Main Content
Enterprise Content Management ECM is a buzzword in the corporate world. From assisting companies to find the right data at the right time to provide secure access to critical corporate data. In today’s highly challenging business scenario, content management holds a key to success for the enterprises irrespective of their size and scale. It can streamline the processes and reduce overheads while increasing productivity.

These days, we have various document management systems available in the market. We can broadly classify them into on-premise and cloud-based systems. Let’s take an example of the Alfresco digital business platform. It is an undisputed leader in the ECM domain. When it comes to large enterprises, both cloud-based and on-premise ECM services are useful to make the most of a scalable and enterprise-grade solution.

Here we are going through the key differences between on-site and cloud-based ECM solutions. This list will help you choose the most suitable one for your business.

Pros and Cons of On-Premise and Cloud-based ECM
– Set-up and Readiness
On-premise document management systems require extensive planning and a proper roadmap. Such a system includes hardware, software, licenses, security, and data backup. Therefore it takes a longer time than expected. You need to bear all the expenses for establishing an on-premise system.

A cloud solution is immediately available and does not require any provisions or planning for hardware and software. The cloud provider takes care of every aspect.

– Connectivity
On-premise ECM solutions can provide the best performance and availability because of their less dependency on the Internet and external resources. However, accessibility remains limited to the workplace or certain areas.

The cloud-based solutions are easily accessible anywhere in the world providing uninterrupted Internet access. Remote workers can also benefit from the cloud-based system. However, if Internet access is not available then the user may find it difficult to get the key data.

Related Blog – Difference between CMS and DMS

– Security
On-premise is kind of a closed system and therefore the users or customers have complete security in their hands. All the data is stored in existing infrastructure and therefore, you can remain assured of its security.

The cloud providers are responsible for the security of your corporate data. However, it remains a continuous challenge for cloud service providers to maintain high security.

– Compliance to regulations

National and international standards need to be maintained for on-premise ECM solutions. But then, it is easier to implement regulatory requirements in any on-premise solutions as compared to the cloud-based solutions. Companies can maximize their brand value while getting rid of risks associated with using and sharing information thanks to complete control.

The cloud-based solutions need a flexible yet strict approach to maintain regulatory standards. You need to define an approach to whether you want to manage the records in the apps or a repository.

– Customization options
Here, on-premise solutions are lagged behind their cloud-based counterparts. Customization is a costly affair and you have to update the software frequently for various applications. However, in the case of complex connections in the in-house infrastructure, this is helpful.

Cloud-based solutions can offer out-of-the-box features. The cloud technology has taken ECM services to the next level. What’s more, it is easy to integrate features of emerging technologieswith cloud-based solutions.

– Operational cost
Large upfront purchase of IT equipment and higher operational costs due to training and other procedures make the overall cost far more than the cloud-based solutions. Also, companies need to keep some amount aside as a maintenance cost on a yearly basis.

The cloud-based solutions are managed by the cloud services provider and therefore, these solutions are around 30% cheaper than their on-premise counterparts. No hardware and maintenance cost makes these solutions affordable even for SMEs.

Also Read: Difference between CMS and DMS

Quick Look
Okay. Let’s have a quick recap of differences in a table form.

Document management system

Wrapping Up
Content management in the cloud has gained popularity swiftly across the world. Gartner has found that 39% of companies have embraced ECM via a cloud model. From the perspectives of availability, user-friendliness, and cost-effectiveness, cloud technology has many benefits to offer. On the other hand, if companies want to keep complete control in their hands without worrying about the related operating costs, then the on-premise solution is the best option.

Still puzzled about when and what to start with the document management system? With a vast experience of developing customized and feature-rich solutions in Alfresco and Liferay platforms, ContCentric is ready to assist you. We have gained fame for providing enterprise-grade Just send us an email at hello@contcentric.com and our expert business consultants will get back to you soon!

Best ways of Successful ECM Implementation

Summary
Implementation of a document management system is a herculean task and you need to keep many aspects in mind for doing it successfully. Here are some useful tips.

In today’s data-driven world, the exponential rise in the number of documents on a daily basis can create an unorganized administrative mess. It can make your business processes more complex and restrict the management to make an informed decision based on data analysis. There, an enterprise content management (ECM) solution lends a helping hand and enables the company to streamline the operation.

The ECM solution can store, manage, and organize corporate documents. It also improves safety and facilitates real-time access to critical data. Companies can save big bucks as the enterprise content management helps them to get rid of spending on expensive digital infrastructure. Also, the organization can support the ‘Go Green’ initiative by eliminating the need for paper.

But then, many companies find it difficult to integrate ECM at their workplace, but you can get a great reward in the long run. You can consult a document management company to ensure a seamless transition from traditional to an advanced system.

Here we give a list of ten critical steps that can assist you to integrate document management system.

1. Identification of key goals
Like any other project, you need to make a roadmap for implementing ECM. Your plan should include pain points, possible solutions, and risks or concerns. You can also plan the scope and outcome to avoid any distractions from objectives. You can identify trivial tasks that can delay the migration of critical data to the advanced ECM solution.

The content management system also enables you to determine the current content and its location. You can leverage this benefit while eliminating duplication and other issues with the proper identification of key goals.

Related blog: Why Should You Switch to New Enterprise Content Management System?

2. Measuring results
Quantification of results is also important when you implement the enterprise content management system. You need to measure the outcome from financial and practical aspects. Some of the measurable aspects include savings on infrastructure, security safeguards, improved collaboration and customer service measurements.

Quantification of results can help you determine whether your project goes in the right direction and you can take necessary action on the basis of a measured outcome.

3. Take support
This is also a necessary step to leverage the benefits of an ECM in the full swing. When you implement a document management system, the whole organization will have its impact. Therefore, while making a roadmap, you should ask representatives of various departments like a legal cell, records management, the executive board, and other experts to make the most effective plan.

4. Effective communication
You need to ensure effective communication while implementing an ECM at your workplace. If you fail to make the document management company understand your vision, expectations, and desired outcome, then you may end up having a mediocre solution. Also, it is necessary for your company to remain transparent in sharing necessary information while implementing the ECM system.

You can conduct training, discuss potential tools, and share important information to facilitate your employees to remain engaged and involved in the process.

5. Find out needs
A customized enterprise content management solution needs equally robust systems. Also, you need to make sure that which of the existing systems are useful and which are outdated to determine the infrastructural need. You can count on an ECM executive of a reliable service provider company to assess the capability of your current IT components. The service provider can align the existing and new tools to meet the desired goals.

Apart from this, it is better to define the needs of customized cloud solutions.

Also Read: Top 5 Document Management Systems for Your Business

6. Ownership
After making everything clear, you need a team of dedicated professionals who can take ownership of initiatives and help you make the ECM implementation a bit easy. ECM and IT design, system configuration, testing and support, maintenance and data migration are some of the areas where ownership is appreciable.

Taking ownership of the tasks can make the process straightforward and keep everything in order.

7. Define access policies
Data security is one of the key areas that need a top priority. If you want to make the data management system secure, you need to establish safety standards and implement access policies. For example, you can build a permission system based on a hierarchy pattern. Also, you can plan a security policy that includes data or documents to be discarded safely once their lifecycle is over.

8. Opt for testing
Now, this is important after you get an enterprise content management solution. You need to test it among a group of selected people. You can test in a real scenario before implementing the system in the entire company. Constructive feedback and suggestions can help you find out the mistakes or loopholes of the document management system, and you can resolve these issues right away.

Testing is also necessary to involve selected employees and key persons in the process to implement the ECM system.

9. Ensure flexibility
Adjustment and flexibility are necessary characteristics you need to keep in mind while implementing the enterprise-grade content management system at your workplace. The ECM system needs to be scalable and flexible to manage the entire system. Once everything gets ready, you can launch your customized ECM solution while continuing effective communication and continuous collaboration.

Concluding Lines
Are you ready to start your journey toward improved business processes and take your company to the next level of efficiency and productivity? A customized enterprise content management solution can certainly help you out while saving a lot of time and effort. All you need to find a reliable service provider.

ContCentric is a renowned document management company. We provide top-notch ECM solutions to global corporate clients using Alfresco and Liferay platforms. If you want to know more about ECM implementation at your workplace, simply send us an email at hello@contcentric.com, and our executives will get back to you soon.

Why Should You Switch to New Enterprise Content Management System?

Summary
The outdated Enterprise Content Management system may not provide all the necessary features for modern companies. Here are the limitations of traditional ECM.

In a data-driven business scenario, no enterprise can ignore the importance of an advanced document management system. We witness radical changes in the type and volume of content generated in the corporate sector, and it is mandatory for enterprises to change the content management system accordingly. The outdated ECM (Enterprise Content Mangement) system can pose a great threat to modern enterprises and become a roadblock to success.

As per a research report of AIIM, an outdated ECM software solution is not capable to meet the requirements of modern business. It can harm your enterprise rather than benefit it and cause a big increase in the cost over the period. Here are a few noteworthy risks and limitation of outdated enterprise content management system.

Limitations of Outdated ECM System
Unwanted delays and difficulty in managing enterprise-grade content are two big setbacks of the legacy ECM system. Such a system prevents your company to evolve and make the most of useful data to ensure growth. Frequent downtime incidents, an increase in operational cost to keep pace with growing content management needs, and reduction in overall efficiency are common with outdated ECM systems. Many companies find functionality issues and a lack of data sharing ability in such systems as well.

Your employees, stakeholders, suppliers, and customers may face troubles because of an outdated document management system. It is because of the difficulty of integrating the system with core business applications. Finally, your company’s confidential data is always at stake with legacy ECM systems because they are like ‘soft target’ for hackers. These are major problems and you need to deal with them effectively to prevent any damage to your company.

How does New Enterprise Content Management System help?
Modern, open architecture in a robust content management system can assist you to overcome all these difficulties. Let’s take an example of an Alfresco content management system. This reliable, open-source platform can enhance efficiency and productivity by enabling you to organize a workflow and data management in a better way. The Alfresco framework provides a facility to develop integrated solutions.

Today, advanced document management software can offer the following benefits:
– Tagging facility
You must have experienced a tagging facility on several social media platforms. As a powerful and effective search tool, the tagging feature enables you to find important documents and crucial information rapidly. It enables you and your employees to get rid of reviewing each and every related document to gather necessary data. In a way, you can enable to search anything faster as compared to outdated ECM systems.

– Faster search
The advanced enterprise content management system enables the management to find the necessary document quickly. Be it metadata-based search or proximity search, the ECM system excels its legacy counterpart in every type of searching functionality. Also, these days, ECM services can integrate the feature to search for various content types including audio and video. In a way, you can have a comprehensive content management system in the workplace.

Also Read: Top 8 Reasons Why You Need Alfresco Document Management System

Better metadata management
As mentioned above, a metadata-based search is possible with the new ECM system. This is one of the most important features of the ECM system. Metadata description includes the name of an author, the customer’s name, business type, and other necessary information to enable the users to find the documents with ease. Proper metadata management can make the management and document system more organized. You get the positive results in the form of more accuracy and efficiency in the search functionality.

Customized workflow
Modern ECM system is designed to bring automation and enhance convenience at the workplace. An outdated ECM system follows only pre-defined workflows, and there is a little room for customization. In contrast, the corporate sector undergoes massive changes when it comes to business and customer requirements daily. There, you need to switch to new ECM services to customize the workflow and get an optimum outcome.

A drag-and-drop functionality enables you to change the workflow as per project requirements and resource allocation. It can save a lot of time and effort of the management that directly reflect into higher efficiency.

Reduction in cost
The alfresco content management system is an open-source framework. When you deploy Alfresco CE (Community Edition) on your company’s server, you need not spend money on purchasing a license. Even startups and SMEs can also leverage the benefits of open-source ECM frameworks. ECM services remain cost-effective thanks to such open-source frameworks.

Simply put, you should switch to a new ECM system from the existing system. You can consult an ECM services provider to get customized and advanced enterprise content management system for your company and stay ahead of the curve.

Concluding Lines
Outdated or legacy ECM systems are harmful to your enterprise. Though you may find the migration process from an outdated to a modern ECM system costly or complicated, it is always beneficial for your company in the long run. Today, you can have many reputed document management system developers who can build integrated solutions to meet complex content management needs.

ContCentric is your reliable ECM services provider. We provide customized document management solutions based on leading platforms like Alfresco and Liferay. Feel free to contact us for enterprise content management consultancy or development. Just drop us a line at hello@contcentric.com, and our experienced executives will get back to you shortly.

Top 5 Document Management Systems for Your Business

Summary
Here are a few noteworthy document management systems available in the market. Read on to find out the right one for your business.

Modern business of any size and scale needs a robust document management system. Every day, a plethora of data is created in the company, and it is necessary to manage this huge documentation flow. An Enterprise content management (ECM) system can enable companies to serve this purpose effectively. Today, many open-source ECM systems are available in the market, which makes the selection of the right system a challenging and arduous task.

Here we mention top open-source document management systems that can meet the growing needs of controlling and managing documents. We also give a brief introduction to each of them to assist you to find the most suitable one for your enterprise.

1) OpenDocMan
It is an easy-to-use and simple document management system that complies with ISO 17025 requirements. As one of the best open-source document management systems, many Fortune 500 companies, SMEs, and government agencies use OpenDocMan across the world. It supports ten languages and flexible enough to meet diverse document management requirements. As a web-based app, it can be accessed from anywhere, anytime.

OpenDocMan is designed to keep the corporate workflow and individual user’s needs in mind. It has features like access control, automated review, and search function to enable the user to browse anything quickly.

Related Blog: Top Reasons Why Enterprises Prefer Alfresco for Enterprise Content Management

2) Alfresco Content Services
It is simply an enterprise edition of the open-source ECM (Enterprise Content Management) solution, Alfresco. As a robust platform, it offers highly scalable and flexible ECM capabilities. A leading Alfresco development company can develop a customized solution for your business needs by using enterprise-friendly features of Alfresco content services.

Alfresco platform has a huge community of active developers. You can readily integrate content with the workflow and other business applications by using Alfresco services. Alfresco Share enables the users to upload, edit, and share any sorts of files. What’s more, it offers a cost-effective solution to SMEs and even startups to manage their data efficiently. Alfresco has become a preferred choice of enterprises globally in a very short time for its user-friendliness and enterprise-oriented features.

3) Kimios
Kimios can streamline daily functions as a powerful option for bulky enterprise management systems. It is an easy-to-use platform with an excellent search feature. Content and metadata can be indexed for every document that makes full-text or boolean searches easy. In brief, Kimios is a strong document search engine. It has features like version control, commenting, customizable workflows, etc. to manage the documents with ease.

4) LogicalDoc Community Edition
This is also an open-source document management version of the LogicalDOC software like Alfresco software. However, this community edition does not offer all the functionality of the paid commercial edition. However, it covers all the basic functionality necessary for your business at the initial level.

Multilinguality, full version control, document searching, etc. are some of the noteworthy features of LogicalDoc Community Edition. Collaboration is in focus on LogicalDoc and the community edition offers some tools for better collaboration.

5) Liferay
Liferay software is designed to meet various document management needs. Liferay development company can utilize Liferay DXP (Digital Experience Platform) to provide customized portal solutions for modern enterprises. Liferay platform offers commerce, DXP Cloud, and Analytics Cloud services to meet diverse documentation needs. Regular updates and a thriving community contribute to this platform’s growing popularity.

Related blog: Top Benefits of Liferay CMS for the Users, Businesses, and Developers

Drawbacks of Open-Source Document Management System

Though these are highly popular and major open-source systems, there are a few limitations that you need to consider.

  • Limited features- Free document management software can offer fewer features as compared to its paid version. Even if a few open-source DMS can provide more features, you may compromise on quality. Therefore, it is better to take a paid version of any of this DMS to get all the features necessary to meet your business needs.
  • No or minimal technical support- These open-source tools usually come with no or minimal assistance. You need community support in case any issue arises.
  • Difficulty in meeting standards- Such document management systems may not comply with regulatory standards given by government agencies. Therefore, it is advisable to take the advice of a reliable enterprise content management system developer.

Concluding Lines

As a leading Alfresco development company, ContCentric has successfully met the document management requirements of modern enterprises across the world. Our in-house team of Alfresco and Liferay developers can build customized ECM solutions in a cost-effective way. If you want to know more about our services, just drop us a line at hello@contcentric.com. Our expert business consultants will contact you shortly.

Six Business Benefits of Alfresco HRMS System for Your Company

Summary
Alfresco HRMS system enables you to make the most of an HR department. Here are the top benefits and importance of Alfresco for the human resources department.

When it comes to enterprise content management (ECM) services or document management system, the Alfresco platform stands firmly on the top. But, do you know, this robust framework can manage your HRMS as well efficiently? You may not get convinced, but here we explain how Alfresco-based HRMS system can work wonders at your workplace. It offers a plethora of benefits and works better than many prebuilt HRMS solutions.

Alfresco development company

Before going through some of the noteworthy benefits of Alfresco HRMS system for your company, let’s find out the role of the Alfresco platform in HRMS. Alfresco is a customizable and scalable platform that can easily manage a document management system of your company. Sooner or later, every department of your enterprise, including the HR department, has to deal with a plethora of documents, and there, Alfresco-based HRM system remains handly.

Here are the top benefits of Alfresco HRMS for your HR department and company as a whole.

1) Powerful Document Management System
Unquestionably, Alfresco is a great choice for a document management system. If we look at the HR department, a large number of documents related to employee details are required to be stored, analyzed, and linked to the HRMS solution Be it contact details or license details of employees, every information should be managed professionally with fewer efforts.

Alfresco enables the HR department to accomplish this task with a paperless approach. Even if your company has a workforce of more than 300 people, Alfresco HRMS solution can easily meet all the document management requirements.

2) Easy and Quick Integration
Alfresco is a Java-based platform, and experienced developers can easily integrate it with any customized business solution to work as an HRMS solution. In today’s cloud-driven age, you can count on Alfresco for the workflow-related functionality in a web-based portal solution.

Let us take an example of the HR department once again. The workflow of this department starts with the shortlisting of profiles and ends with the selection of the right person. Now, the entire process is documented and the prospective employee’s complete details are saved for future reference. There, Alfresco ECM services can lend a helping hand in integrating document management features.

3) Better Workflow Management
Alfresco goes beyond than just an ECM framework. It offers advanced workflow management capabilities irrespective of the company’s size. The complex and lengthy workflow of the HR department can also be managed effectively with the help of Alfresco. Be it induction-related documents or performance documents, all sorts of documents have a specific workflow, and Alfresco can manage it with ease.

Related Reading- Top Reasons Why Enterprises Prefer Alfresco for Enterprise Content Management

4) Secure Access
Data security is one of the biggest concerns of SMEs and established enterprises alike. Authorized access can help companies address this issue. Alfresco can efficiently manage access based on the company’s hierarchy. Simply put, managers can get information about their subordinates as and when necessary and the top management can access to the manager’s information. In a way, any unauthorized access is prevented by Alfresco and your data can remain in the right hands.

5) Auditing Facility
Alfresco provides the status of each document across all versions. When it comes to the HR department, it deals with a plethora of documents and needs audit regularly. The Alfresco HRMS system can assist the management in auditing and delete non-essential documents after a certain time. Also, it is possible to archive important documents for a future reference.

6) Paper Documents Storage
Alfresco HRMS system is smart enough to store scanned documents and other documents in predefined folders and on the cloud. HR people can also add tags to stored documents to make their search easier. The Alfresco framework can store and organize any sort of documents and content like images and files in user-configurable folders or structure.

Whenever there is a need to go through the profiles of experienced candidates and freshers, reimbursement bills, or annual appraisal documents, the Alfresco-based HRMS helps the HR department and the management alike.

Concluding Lines
Enterprise Content Management is essential for ensuring all-round growth of your company over the period. You may not feel the need for a customized ECM currently, but as your enterprise grows and business expands beyond borders, you may feel the need. Therefore, it is better to integrate Alfresco-based ECM in your business system early. Alfresco HRMS system can be your first move toward giving your business an Alfresco advantage.

At ContCentric, we have in-house teams of Alfresco ECM consultants and Alfresco developers. If you want to manage human resources department through a robust Alfresco system for increasing productivity of your company, just send us an email at hello@contcentric.com or contact us here. Our business consultants will approach you shortly to discuss the advantages of Alfresco HRMS system.

Big Reasons Why You Should Hire Alfresco ECM Developers from India

Summary
Do you want to develop a customized Alfresco-based ECM system for your enterprise? The blog answers why you should hire Alfresco developers from India.

In today’s technology-driven age, a seamlessly performing ECM (Enterprise Content Management) can make a difference. You can accomplish the tasks readily through easy and secure data sharing with an effective content management system. You can count on Alfresco, a leading open-source framework, as a document management system or an ECM system. As an enterprise-friendly platform, it offers flexibility in defining roles and authorization for the users.

The Alfresco-based solution enables users to manage any sort of content from anywhere and anytime. You can hire Alfresco developers to meet your content management-related and business needs efficiently. But then, you may come across many Alfresco developers around the world and get baffled about the selection. Here we give some noteworthy reasons why it is beneficial for you to hire certified Alfresco ECM developers from India.

  • Cost-efficient Process
    This is one of the biggest reasons why you should hire Alfresco developers from India. The hourly rate of Certified Alfresco developers in India is less compared to that in other countries. As a result, the entire ECM development process becomes cost-effective.
  • Timezone Advantage
    If you are based in the USA or the UK, you can get a timezone advantage in a way that Indian developers work on your project during the closing hours of your company. You can readily communicate with your team regarding the project and implement all the changes quickly. It gives you complete control over the process.

Related Reading- Top Reasons Why Enterprises Prefer Alfresco for Enterprise Content Management

  • Flexible Hiring Packages
    India-based Alfresco development companies offer flexible engagement models for Alfresco developers. You can readily scale up or down your team of developers to meet the changing project requirements. Also, the hourly rate of developers is reasonable in India which can help you keep the development cost lower as compared to countries like the US and the UK.
  • Quick Time-To-Market
    When you hire Alfresco developers from India, you can remain assured of excellent performance and quick TTM. In brief, you can get a competitive edge over peers with a feature-rich Alfresco-based document management system.

Because of these reasons, India has become a preferred destination for Alfresco enterprise content management. All you get is a high-quality Alfresco-based for your business.

ContCentric is a leading Alfresco development company headquartered in India. We have a team of dedicated Alfresco Certified Engineers (ACE501). We have made it mandatory to certify new employees before assigning them a project. As a result, our team is capable of handling any size project without compromising on quality and creativity. If you want to get a tailored ECM solution in a cost-effective manner, just send us an email at marketing@contcentric.com

    Have a Business Inquiry ?

    Let us collaborate and break yet another barrier to digitalization. Connect with us to discuss the project!





    Let us connect the digital dots!

    We are seeking dynamic professionals and unstoppable talents to craft distinct solutions for our clients to enhance their businesses. Come, join our fair & focused, optimistic & thoughtful world and deliver excellence together.

    Discipline

    Innovation

    Growth