Importance of Alfresco in Healthcare Document Management System

Category: Alfresco Development

Importance of Alfresco in Healthcare Document Management System

Posted on by conTceNt_paNeL

The healthcare sector is thriving by adopting the patient care models and enhancing data sharing. In today’s troubled times, it is necessary to build the patient care model in such a way that it can meet the growing pressure of diseases and changing expectations of patients over the period. Cut-throat competition, strict regulations, and other challenges, however, can create big hurdles in developing the excellent model.

Healthcare Document Management System

Here, the data-first approach and advanced healthcare document management can work wonders.

As a healthcare services provider, do you want to improve the patient care services by transforming the way of sharing and processing the patient’s data? Well, the Alfresco framework can help you by enabling you to establish a paperless clinical world. Better collaboration and proper communication are possible when you make the healthcare facility paperless.

Let’s go through the ways Alfresco document management is useful for the healthcare industry.

Four Proven Ways Alfresco can Help Healthcare Sector

Be it pharmaceutical document management or healthcare document management, Alfresco can offer flexibility and scalability to healthcare service providers. They can easily integrate the Alfresco ECM system into their existing system with the help of an Alfresco development company. Alfresco document management also enables healthcare professionals to achieve a holistic view of the patient’s medical records.

  • Complete EMR (Electronic Medical Record)
    As mentioned above, Alfresco enables healthcare professionals to get access to all necessary information about the patient anywhere, anytime. With a holistic view of the patient’s history, the Alfresco document management system can easily add all the electronic documents like lab reports, prescriptions, and other vital data to EMR. It can make diagnosis and treatment easy for the physicians.

    Another benefit of opting for the Alfresco document management system is it helps the healthcare industry to comply with various stringent regulations. When all the records are together in the clinical system, all the laws and regulations are automatically followed. What’s more, administrators, physicians, and other staff can work collaboratively for the patients. Alfresco also enables the healthcare industry to track and categorize medical documents accurately.

  • VNA (Vendor Neutral Archive) System
    Alfresco has a Vendor Neutral Archive that enables healthcare professionals to access the VNA system as a part of EMR. The VNA can consolidate differing images into a single repository. VNA also enables physicians to search, look through, and retrieve the imaging. It also connects DICOM and Non-DICOM content to simplify the sharing process between various PACS (Picture Archiving and Communications System). In a nutshell, healthcare professionals can exchange the patient’s information effortlessly.

    Also, Read- How Alfresco Application Development Framework Benefits Enterprises

  • Clinical Process Automation
    The Alfresco document management system brings automation and makes the clinical processes advanced. It takes care of every aspect ranging from the patient’s admission to the hospital to their discharge. Alfresco can assist physicians and healthcare service providers to make and manage various reports online. It also facilitates healthcare administrators to create e-forms and e-prescriptions while optimizing workflow processes without much technical knowledge.

    In brief, clinical process automation transforms paper-based processes into digital processes. In a way, patients can get better services and their frustration for filling out different forms containing similar information will be reduced. The clinical process automation can also make the process error-free with the minimum human intervention. Any inefficiency related to manual processes can be eliminated successfully through automation.

  • Enhanced Collaboration
    Alfresco enterprise content management system makes the healthcare organization capable of sharing information in real-time. Information-sharing and coordination are possible among care providers irrespective of time and place. Also, Alfresco plays a vital role in ensuring the safety of confidential patient information. With better collaboration and seamless access to necessary information, healthcare professionals can provide enhanced services. They can get access to critical information at any time and on any device.
    As a result, Alfresco ensures collaboration in a secure way. All stakeholders including patients can access real-time information at any time with the help of the Alfresco document management system.

Concluding Lines 

ECM (Enterprise Content Management) and BPM (Business Process Management) solutions of Alfresco can enhance collaboration and improve patient care services. All you need to find a reliable and reputed Alfresco document company to meet the ever-changing and rapidly increasing needs of the healthcare sector.

document-management-system-healthcare-sector

How Alfresco Improves the Efficiency of Modern Education System

Posted on by conTceNt_paNeL

Every industry sector needs proper coordination for ensuring seamless business processes. But, it is quite a task as most companies have geographically dispersed workplaces. There, transformation in the existing document management system can work wonders as employees from different places can get access to necessary documents as and when they need them.
Alfresco, with its excellent functionality and features, can bring digital transformation in various sectors, and the education sector is no exception. As a robust document management system, Alfresco can take care of documentation in the education sector. Be it assignments, quizzes, reports, or various questionnaires, Alfresco is a perfect choice for managing everything.

Let’s understand the role of Alfresco in resolving the issues related to universities and education institutes.

Problems Related to Education Sector

Most educational institutes and universities have to manage the documentation process. It starts with the admission of students and ends with evaluating assignments or tests. As mentioned above, the Alfresco content management system can assist education organizations to manage the documentation. Let’s see how Alfresco helps address various problems-

  • Distance Learning

    Most institutes provide distance learning facility these days, and it requires an efficient collaboration with real-time access to various documents. Various institutes offer various courses, and it is necessary for them to conduct the entrance exams for these courses. They need to store and manage the exam-related documents properly. Also, their document management system should be capable enough to facilitate evaluation and manage the admission process after conducting the exam. Here, Alfresco can greatly help.

  • Online Classes

    Thanks to advancing technology, many universities conduct online classes for national and international students. Hundreds of faculty are engaged in giving online lectures worldwide. Now, the challenge is to maintain the documents related to transcripts of lectures and other study material of different courses. What’s more, these documents need proper permission for students. For example, the study material should be in the form of Read-Only for students. The Alfresco document management system can help institutes to manage these documents effectively.

  • Assignments

    Conducting and managing the assignments is complicated for universities and educational institutions alike. Various courses have different subjects and every subject has assignments. Here also, assignments for teachers and students need different permissions. Alfresco can play a vital role in ensuring real-time access to assignments.

  • Examination and Evaluation

    The examination and evaluation concept needs the utmost accuracy and security. Faculties set the examination paper and the institutes conduct the exam. Then the papers are evaluated by reviewers. The entire process is conducted with ease through an advanced document management system.

Also Read- How Alfresco Application Development Framework Benefits Enterprises

How does Alfresco help Education Sector?

Alfresco document management system can be customized to meet data management needs. Here is how Alfresco helps the education sector.

  • Alfresco is basically a repository and enables the sector to manage varieties of documents. As a content management system, it facilitates the educational institutes to store the content in a relational database through the file system. Proper segregation of study material offers better access. Faculty and students can get real-time access to the study material. Whether it is an examination process or admission process, all documents can be effectively handled with the help of Alfresco.
  • Folder management and workflow automation are necessary to streamline the process and ensure proper implementation of processes. Talking about the education sector, the sector needs proper management of various activities. Let’s take an example of the assignment process. The faculty can upload subject-wise assignments in a particular folder. Only students can get access to assignments. After completing the assignment, students can submit the same in a different folder. The content management system can shift this folder to a ready-to-review folder where the reviewer can get access to the completed assignments.
  • At times, there is more than one reviewer for evaluating the competitive or entrance exams. In such a scenario, it is necessary to keep the provision that more than one reviewer can handle the single document along with getting the complete history of changes. It is necessary for proper grading and a more effective evaluation. The alfresco-based document management system can make it possible in the education sector.

Efficient storage and higher mobility can enable the industries to implement process standardization. The education sector is getting more advanced with the concepts of eLearning and online coaching. The Alfresco platform manages the documentation of the sector to ensure a seamless implementation of these concepts.

Concluding Lines
The Alfresco document management system is designed to meet the diverse requirements of the education sector. It helps the sector by segregating all necessary documents properly and assisting the management to maintain all the records. Simply put, when it comes to simplifying the document management process in the education sector, Alfresco always remains handy in increasing efficiency and speed. Alfresco has also a proven track record in ensuring accuracy while promoting optimum time utilization.

A reliable document management company can come up with a customized Alfresco-based system for your education organization.

Document management system

Digital Transformation at Workplace- Why is It Important to Go Paperless?

Posted on by conTceNt_paNeL

Paperwork is tedious and cumbersome. Modern enterprises face issues of employee efficiency and productivity due to paperwork. Imagine the situation- you need a signed contract to find the necessary information of the client, and you forget the drawer in which you have put it. Now, how will you find it in the pile of papers? The result? Well, you waste much of your productive time and get no outcome. This example is sufficient to show you the importance of digital transformation.

 

Enterprise content management

These days, many companies tend to jump on the digital transformation bandwagon to make the concept of paperless office real. Airplanes made of paper, origami made out of bits of paper, and the like are the things of the past. In today’s technology-driven age, all we need to shift our document management system to a computing approach. It’s about managing all the documents quickly and effortlessly. Let’s find out why it is important to go paperless at your workplace.

Improve Efficiency with Digitization

Digital offices can help you get rid of paper while adopting digital transformation. As per a survey, over 80% of modern businesses are attempting to go digital across the world. When it comes to the document management system, you can implement digital transformation simply by converting the existing process into the electronic processes. SMEs and large enterprises rely heavily on papers for accomplishing various tasks ranging from interviews to operational processes.

As a result, a lot of documents like bills, business cards, legal documents, process documents, etc. keep on adding in the system. The document management company can enable you to store all these documents digitally to ensure their swift and seamless access. Simply put, the digital transformation of the document management system can save you a lot of time, money, and effort. What’s more, digital transformation makes it possible to implement workflow automation and increase business productivity.

We can also think from the company’s financial position perspective. Digital transformation not only brings automation but also enables you to make the most of available resources. You can also reduce the wastage of time and effort. Automation can reduce overhead costs significantly and increase revenue. You can add value to your business and make it more robust to stay strong amid growing competition.

Also Read- How to Choose the Right Platform between Alfresco and Liferay

New technologies and advanced software can make all the difference while establishing a paperless infrastructure. Both small and large organizations and even startups can improve their workflows by reaping the benefits of digitization. It is fair to mention that all types of industries, irrespective of their size and scale, can leverage the benefits of a robust document management system and go paperless. Gone are the days when only large and established enterprises could afford digital transformation.

Here are key benefits of digitization at your workplace

  • Saves time, effort, and resources
  • Reduces overhead costs and other expenses
  • Makes the process simple and paperless
  • Stores data and facilitates seamless access
  • Improves workflows and increases data safety
  • Enhances customer and employee experience
  • Provides insights to enable decision-makers to make informed decisions

How to implement digital transformation at your workplace?

The IDC has estimated that 40% of all technology spending will go toward digital transformation. A report from Tech Pro Research has found that 70% of companies have either already adopted the digital transformation strategy or are working on its implementation. There is no exaggeration in stating that most industries will make their content management system completely digital in the coming years. Advancing cloud technology will make this digitization process faster.

Top-notch platforms like Liferay can provide a digital experience to the users. Entrepreneurs can store and transfer their documents to the cloud and convert their physical office into a digital office. With the right software and the most suitable digitization strategy, you can certainly reduce the various costs. Digitization and paperless approach can enable you to face the challenges more effectively and remain competitive.

Concluding Lines

If you want to implement the digital transformation at the workplace, you should contact a reputed document management company. Go Green and Paperless approach are the need of the hour, you can simply enhance productivity. Time is just right to embrace digitization to stay productive and competitive.

Document management system

How Alfresco Application Development Framework Benefit Enterprises

Posted on by conTceNt_paNeL

The Alfresco framework is known for its regular updates and frequent improvements to meet complex document management requirements of modern businesses. It has gained ground globally for providing robust document repositories, enterprise-grade search facility, and business process workflows. Recently, Alfresco has introduced Application Development Framework (ADF) with customizable readymade components to make feature-rich enterprise applications.

Alfresco development company

Alfresco ADF consists of two parts- UI and backend. Here, Angular powers front-end for developing user-friendly and engaging UI. Developers prefer ADF over Share UI because it promotes rapid application development. Focused user experience, responsive design, customizability, and excellent functionality are some of the key characteristics of ADF-powered applications. The framework is designed to enable Alfresco developers to include the desired functionality in the application.

Why should you prefer ADF over Share UI?

Experienced Alfresco developers may raise this question- why should we use Alfresco ADF over the shipping client Alfresco Share UI? We can mention two major reasons as an answer to this question.

  1. Share UI provides potentially bloated features. On the other hand, ADF enables you to deploy a custom, minimalistic client to meet the needs of a document management system.
  2. ADF is more customizable than Share UI. The Share UI may not fulfill your client’s business needs effectively due to limited functionality. As a result, you require heavy customization. There, Share UI remains short of capabilities.

Simply put, with ADF, developers can facilitate the management to provide enterprise users with modern experience. It can drive user adoption rapidly. What’s more, developers can rapidly deliver unique solutions for the enterprise content management system by assembling a combination of process, governance and content components.

Alfresco ADF is an open-source framework and based on popular web technologies including Angular, Material Design, JavaScript, and RESTful services. If an enterprise content management solution requires extensive customization in its user interface, which most do, then it is not advisable to use Share UI. There, you can count on ADF.

Related Blog: Top Features of Liferay Commerce that Benefit B2B E-Commerce Enterprises

Key Features and Benefits of Alfresco ADF

  • It helps you build an outstanding user experience (UX) quickly on top of the Alfresco Digital Business Platform
  • It automatically provides responsive, localized & accessible UIs components
  • It is designed to enable the rapid development of custom user experiences
  • It enables developers to leverage Google Material Design components
  • It supports Activity 7.0- Activiti 7.0 is the newest version of the cloud-native, open-source BPM project. Alfresco Developers can leverage ADF 3.0 to rapidly build process-led, custom web applications using Activiti 7.0.
  • It supports Angular 7.0 – With the support for Angular 7.0, developers can gain immediate access to the performance improvements and several major enhancements along with new design features comprising Virtual Scrolling, Drag and Drop, and many others.

Major benefits of Alfresco ADF include- The content-based application can provide a streamlined experience for end-users on top of Alfresco Content Services, focused on file management within the Alfresco content repository. Developers get an easily extendable environment for developing custom applications rapidly while injecting custom controls, viewer components, pages, and plug-ins without upgrade concerns.

Business Benefits of Alfresco ADF

  1. Reduced TTV (Time to Value)- Alfresco ADF has over 150 reusable components and dev tools. It can accelerate the development process greatly and thereby reducing time-to-value.
  2. Drive Adoption– You can make your customers happy through advanced applications in the document management system.
  3. Connect People and Content- Alfresco ADF assembles the combination of process, governance and content components to let developers deliver unique solutions.
  4. High Flexibility- The framework offers high flexibility for developers and enterprises can get engaging solutions to drive adoption while addressing business needs.

Concluding Lines
When you want an engaging web application on top of the Alfresco Digital Business Platform, Alfresco ADF should be your choice. It offers a rich set of UI components based on Angular, command-line tooling and JavaScript APIs. Alfresco application development has got an edge with the advent of Alfresco ADF. Developers can bring digital transformation by leveraging the benefits of ADF.

ContCentric IT Services is a leading Alfresco development company. It has already accomplished 3 Projects in ADF. ContCentric has also trained its certified Alfresco developers in Angular to make the most of the Application Development Framework (ADF). If you have explored Alfresco Share and want to experience how ADF is exceeding the user’s expectations with extraordinary features and excellent capability, then send us an email at hello@contcentric.com.

Alfresco development system

How to Choose the Right Platform between Alfresco and Liferay

Posted on by conTceNt_paNeL

In today’s competitive business scenario, the document management system plays a vital role in taking your company to the next level. Today, we have several frameworks available to make enterprise content management systems with desired features or build a robust document management system. However, out of these frameworks, only Alfresco and Liferay have attracted maximum developers and entrepreneurs worldwide.

Alfresco is an open, secure, and modern system that activates process and content intelligently to accelerate the business flow. Whereas, Liferay is an open-source framework that provides free documentation and paid professional services while enabling users to build portals, websites, and connected experiences.

Let’s compare them from various aspects. But before that, it is better to go through some common requirements that lead us to consider Liferay and Alfresco.

Common Requirements for Alfresco and Liferay

Here is a list of some common requirements that customers need to have before selecting any of these platforms. If your project has all these requirements then you should look for a reputed enterprise content management system developer.

  • Document management system
  • Wiki Pages, blogs, and chats
  • Collaboration and coordination
  • Portal development
  • Document sharing
  • Business workflow based on content
  • Enterprise-level search
  • Intranets and Common Knowledge Area
  • Forums and Discussion Boards
  • Knowledge management
  • Event management and corporate calendar
  • Web content management
  • Mobile-friendliness

However, it is fair to mention that comparing Alfresco and Liferay is like comparing an apple and an orange. When it comes to their strengths and selection of the right platform, it is possible that poor tool selection can increase the cost of development and implementation. Let’s go through the circumstances that make Liferay the right choice.

When you should opt for Liferay development services

Liferay is a great framework especially when you want to develop mobile-friendly presentation interfaces. This is basically a portal framework and is highly useful for-

  • Developing responsive websites, Intranets, and web portals
  • Web content management
  • Publishing static and dynamic content in abundance with workflows to manage the entire content cycle
  • Document management limited to managing documents available on an Intranet or a website as compared to an enterprise-wide document library
  • Collaboration app-centric views with social media integration or social media apps
  • Websites or applications that use wikis, blogs, and chat heavily
  • Integrating underlying corporate systems to present data to a huge audience

Here are some of the major circumstances when you should seek help from an Alfresco content management company.

Also Read- How to Make the Most of Enterprise Content Management System in 2020

When you should go for Alfresco development services

Alfresco is a popular content repository and workflow engine. It is designed as a robust Enterprise Document Management System and it has less part of a collaborative portal or Intranet, unlike Liferay.

Much confusion about its role as a collaborative framework is prevailing because of its module named “Share”. It is a collaborative application over a document repository, but it has no match with big CMS frameworks like Liferay and Drupal.

Alfresco has gained popularity in providing web content management, but in reality, its WCM experience is not worthy of comparing the same with Liferay. In other words, Alfresco is not a dedicated WCM framework. But, when it comes to document repository and enterprise-grade search capabilities, Alfresco knows no competition. Even the Liferay framework is not this much capable in a document repository.

Alfresco workflow engine is an excellent BPM (Business Process Management) tool that can help companies automate a lot of workflows based on documents along with non-document-based workflows. Alfresco is best used when your enterprise has to manage thousands or millions of documents and all of these documents are either presented to a website or Intranet or within the firewall.

Though Alfresco provides the same features related to Wikis, blogs, and forums like Liferay, the framework cannot give the user experience like Liferay and other similar frameworks. Unnecessary customization and enhancements are outcomes of an Alfresco-based development system used for these objectives.

Do you know that a reputed Liferay development company can integrate Alfresco for enhanced document management and document repository? Here, the Liferay framework takes care of the presentation and web content along with the workflow while providing a rich digital experience. The content-centric workflows are useful for creating the final copies of documents. Here, the Alfresco repository can be used for presenting some of the documents on the Liferay-based portal.

Concluding Lines
Alfresco ECM and Liferay Digital Experience Platform (DXP) are excellent platforms for establishing an enterprise content management system. Though we have covered the major aspects of comparison between these two frameworks here. It is better to contact a reputed ECM services provider to know the most suitable platform for your document management system-related requirements.

ContCentric is a leading Alfresco and Liferay development company. We have provided customized solutions for modern enterprises in a cost-effective way since our inception. ContCentric provides a one-stop solution for all ERP and document management-related queries.

Liferay development services

Step-by-Step Process Guide for Alfresco Migration from 5.x to 6.0

Posted on by conTceNt_paNeL

As a robust, open-source framework for offering digital operations with exceptional experiences, Alfresco has gained ground across 190 countries globally. One of the reasons for this platform’s increasing popularity is Alfresco keeps on coming with updated versions to meet the diverse needs of modern businesses. On July 11, 2018, Alfresco has introduced Alfresco 6.0 in its Content Services.

Entrepreneurs can leverage the benefits of the latest version of Alfresco by migrating their existing software to 6.0. It is highly recommended for Alfresco developers to follow a structured path while updating the versions in Alfresco Content Services. Here we give a step-by-step guide for Alfresco content migration from 5.x to 6.0. This migration procedure can be done by using the distribution zip or installer.

The Alfresco document migration involves a new installation of the Alfresco Content Services binaries and configuration or installer along with an in-place upgrade of a copy of the repository. However, in-place upgrade of the binaries and configuration is not recommended. Whenever you create a new installation, you can remain assured that if anything goes wrong during the upgrade, the original or existing Alfresco document management system will stay intact and available for immediate restart.

Key points to consider before migrating from Alfresco 5.x to 6.0

1. Pre-Validation
It is necessary to validate all your requirements before initiating the migration process. These requirements include whether your platform is on the correct supporting stacks for the new version, language support, supported environment like Oracle JVM, OpenOffice, ImageMagick, etc. and architecture support.

2. Strategy for Backup and Restore
As you know, backup is essential before migration. All you need to take a backup of the entire production data because it can help you restore the same if your data becomes corrupt after the migration from 5.x to 6.0.

3. Identification of deprecated and new feature
It is better to identify deprecated, removed features or architectural changes in the existing version of Alfresco. It can make a big difference when you upgrade the Alfresco version.

4. After upgrade
This is important- once the migration process completes, you need to deploy the upgraded customized code on Alfresco followed by routine tests. Also, make sure that Solr indexing is completed for the entire repository. If Solr indexing is not completed, then your system may provide incorrect search results.

Steps for Upgrading Document Management System from 5.x to 6.0

1) Take Backup old Alfresco (5.x) data
This is the first and foremost step for initiating the version update process from Alfresco 5.x to 6.0. It consists of three steps.

a) Shut down your existing instance

b) Back up your existing repository (e.g. alfresco-v.1) and the database.
i. Taking back up of a repository involves back up of the directory pointed to by the dir.root setting, the database that Alfresco Content Services is configured to use, and the Solr indexes(optional).
ii. The dir.root directory is defined in the alfresco-global.properties file. By default, this directory is named alf_data and is located within the directory where Alfresco Content Services is installed.

c) Back up any configuration overrides from the <extension> directory.

2) Installation in different directory
Install the new version (e.g. alfresco-v.2) into a different directory from the existing installation and validate the new 6.0 installation to check whether it works correctly.

a) Configure the new installation with a new repository and database (not the existing one).

b) Start the server and validate that the system works correctly.

3) Apply all customization to the new 6.0 installation
This is a very important step and you need to take enough care while implementing the customization to the new version. Below, we elaborate all the steps for applying customization.

a) Stop the server.
i. Navigate to the Tomcat /bin directory then choose one of these options to stop the server:
Linux : ./shutdown.sh
Window: shutdown
You need administrator rights to run this command.
ii. Navigate to the installation directory for your database and stop the server.
Ref : https://docs.alfresco.com/6.0/tasks/alfresco-stop.html

b) Uninstall unwanted AMPs or applications.
i. Open a command prompt and change into the root directory of your installation.
ii. Check for the presence of the module you wish to delete by typing in the following command:
Alfresco.war AMP files : java -jar bin/alfresco-mmt.jar list tomcat/webapps/alfresco.war
Share.war AMP files : java -jar bin/alfresco-mmt.jar list tomcat/webapps/share.war

This displays a list of installed modules. Make a note of the module ID of the module you wish to uninstall,
for example,
org.alfresco.integrations.google.docs in the amps directory
org.alfresco.integrations.share.google.docs in the amps_share directory.

iii. Uninstall the module by entering the following command:
java -jar bin/alfresco-mmt.jar uninstall org.alfresco.integrations.google.docs tomcat/webapps/alfresco.war
and
java -jar bin/alfresco-mmt.jar uninstall org.alfresco.integrations.share.google.docs tomcat/webapps/share.war
You can check that the AMP files have been removed by rerunning the command:
java -jar bin/alfresco-mmt.jar list tomcat/webapps/alfresco.war
and
java -jar bin/alfresco-mmt.jar list tomcat/webapps/share.war
iv.Delete the tomcat/webapps/alfresco and tomcat/webapps/share folders in the installation directory
Ref: https://docs.alfresco.com/6.0/concepts/remove-apps-install.html
Ref: https://docs.alfresco.com/6.0/tasks/uninstall-amp.html

c) Install the required AMP files. (This may require little changes in your custom code because some of the features may have been removed or deprecated)
i. Place Repository amps in /alfresco/amps folder and Share amps in /alfresco/amps_share folder.
ii. Browse to the /bin directory:
Windows : C:\Alfresco\bin
Linux : /opt/alfresco/bin
iii. Run the apply_amps application to apply all AMP files that are in the amps and amps_share directories:
For Windows, navigate to the bin directory and double click apply_amps.
For Linux, enter the command: bin/apply_amps.sh

Ref: https://docs.alfresco.com/6.0/tasks/amp-install.html

d) Do not copy the files. Copy the override settings only so that you will not overwrite the new extension files in the upgraded version.
i. Copy the override settings, Like <extension> directory files and alfresco-global.properties parameter (do not replace this file but just add additional parameter).

e) Start the Alfresco server.
i.Monitor the start-up log messages for information on the status of the upgrade. If any issue(s) occur in the logs during start-up, you need to roll-back the whole repository to fix the issue(s) and then try again.

f) Fully test the working and configuration of your customization.

g) Stop the server

4) Restore the backup to new Alfresco version

a) Remove(or Copy for safer side) all the files and directories under the contentstore directory of the new installation. Also, rename new alfresco database and create a new database at same place with the same name.

b) Delete(or Copy for safer side) the files in the Solr4/alfrescoModels directories, and the indexes in the two directories (solr/workspace/ and solr/archive/) of the new installation.

c) Restore the backup of the indexes(optional but takes time to reindex if no of document are too large), contentstore directory, and database from your previous installation into the new installation.

d) Start the server and monitor logs.
That’s it! Your document management system is ready with the new Alfresco 6.0 version.

ContCentric is a renowned Alfresco development company. We have an in-house team of experienced Alfresco developers to enable our corporate users to make the most of the latest Alfresco 6.0 version.

Click to Know More: https://docs.alfresco.com/6.0/tasks/upgrade-process.html

How Document Management System Benefits Telecommunication System

Posted on by conTceNt_paNeL

Telecommunication is one of the key sectors with vital importance. When it comes to establishing connectivity, collaboration, and communication, the telecommunication sector remains in the centre. Technological advancements evolve the telecom sector as the providers innovatively keep on updating their services. But here, it is necessary to manage critical documents for the telecom service providers. Thankfully, document management system is here to help with advanced features.

Document Management System Telecommunication

From implementing changes in different aspects of the telecommunication sector to improving customer services through proper allocation of human resources- the enterprise content management system can help telcos in multiple ways. Here are the key benefits of the telecommunication document management system.

1)  Effective information fetching and storing
Telecom service providers have a huge clientele consists of people from different geographies and diverse culture. What’s more, they need to follow regulatory requirements and comply with the prevalent standards. The document management system enables the service providers to fetch, store, and process mission-critical documents in a hassle-free manner. Here, documents can be collected by any means like mobile, scanner, and LAN.

2)  Efficient content delivery
The telecom market is teeming with activities. It deals with various means of communication like voice mail, email, conference call, voice SMS, text SMS, and the like. With an increasing number of smart devices and wearable, it is necessary for telecom companies to deliver the relevant content in real-time. Simply put, effective content delivery across different available devices is the need of the hour for the telecommunication sector.

ECM enables service providers to achieve this goal. It is also possible to provide handset-specific content delivery or send personalized notifications to various customers with the help of ECM services.

Related blog: Importance of Document Management System with Alfresco for Banking Sector

3)  Optimization
Infrastructure can take a large chunk of investment for the telecom sector. Human resources, hardware, telecom towers, software, and other devices comprise the huge telecom network. Back office support is also necessary to resolve any issues on time. A customized ECM system can assist the service providers by providing them actionable insights for making informed decisions.

For example, the document management system provides necessary stats regarding the population to find out a proper location for installing a telephone tower and connect as many people as possible. In a way, infrastructure optimization can be done by using valuable data provided by the document management system.

4)  Improved Customer Services
Like other industry sectors, the telecom sector also witnesses tremendous competition among telecom companies. It is, therefore, necessary for the telecom players to stay connected with clients on a 24/7 basis and provide them real-time assistance. ECM services enable telecom service providers to store and retrieve the customer’s data and service request details. In a way, they can provide improved customer services and resolve the customer’s queries on time. It ultimately results in a large base of happy and loyal customers.

5)  Higher Security
This is one of the most noteworthy benefits of the document management system. The telecommunication sector is one of the few sectors that deal with sensitive data of customers. Enterprise content management can help service providers to bring different access levels based on a hierarchy. It can safeguard confidential customer data and corporate data. What’s more, telecom companies implement KYC norms stringently to avoid any misuse of the communication network for organised crimes or terror attacks. Monitoring user behaviour and providing necessary details of the customer to law enforcement agencies as and when necessary are also key objectives of the telecom companies.

There, telecommunication document management can ensure data security and assists service providers to comply with prevalent standards.

ContCentric is a leading Alfresco development company. We provide end-to-end ECM services using Alfresco and Liferay platforms. We strive to develop and deliver a robust enterprise content management system to the global clientele.

Document management system

How to Make the Most of Enterprise Content Management System in 2020

Posted on by conTceNt_paNeL

ECM services are aimed at editing, managing, and maintaining mission-critical documents. The real-time access and sharing ability of the key corporate data can lead your company to consistency and proper decision-making for ensuring growth.

The Enterprise Content Management (ECM) platform is thereby offering you better control over information. It also helps you streamline business processes and enhance workflow capabilities.

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Here we are going to discuss the key roles of the ECM system in modern enterprises. We will see how multiple stakeholders can easily collaborate at different levels through the ECM system.

Role of Enterprise Content Management

  • Decision-making
    The president, CEO, and the entire management of the company can make informed decisions with the help of ECM solutions. In today’s competitive and fast-paced business scenario, the company leaders need real-time access to all important documents that are already accessed and used by other employees. ECM services assist you to organize documents based on content and context to give easy and anytime access to all necessary documents.
  • Flexible deployment
    What are the biggest roadblocks to implementing a powerful content management system in enterprises? The answer is- infrastructure limitation and poor adoption. Here ECM consultants can lend a helping hand and enable you to get the most suitable and user-friendly solution to meet infrastructure needs. An enterprise content management system can facilitate the IT team to get relief from content management-related tasks.
  • Documentation
    Better documentation and efficiency are key benefits of the right ECM system. It can also enable the company management to take corrective actions on a consistent basis. Thanks to seamless access to documentation, the QA and compliance departments face fewer issues related to compliance. The QA department also finds time to develop preventive methodologies.
  • Audit and Payment processes
    The document management system can streamline the financial processes and keep the records of transactions in a flexible, secure, and audit-friendly way. All related parties can access these records as and when necessary. Even if the traditional processes are slow, the ECM can streamline them. The finance and account department can get support from the content management system in the form of an up-to-date copy of every important file.
  • Management and Automation
    It is getting increasingly difficult for enterprises to update workflows manually in today’s competitive age. It adversely impacts the daily operations of the company. The ECM solutions can effectively streamline the project management and assist the management to enhance relationships with suppliers.

Also, Read- Top Ten Business Benefits of Document Management System in 2020

Responsibilities of companies to leverage the benefits of ECM services

Companies that deal with a large volume of content and have operations in various locations can be great beneficiaries of the enterprise content management system. It integrates content with business processes and reduces the cycle time significantly. But then, companies should take some measures to avail of the advantages of the ECM system.

  • Assessment of needs
    The establishment of a document management system needs a proper assessment of the content management requirements of the company. It is necessary to identify the types of content that you want to manage and define the sources. Apart from this, the hierarchy pattern needs to be considered to determine access and authentication.
  • Choose the right ECM developer
    Choosing the right ECM solutions provider is highly necessary providing the fact that many companies offer such solutions these days. Some ECM vendors provide cloud-based software as well. In such a situation, the company management needs to be focused on their content requirements and select a reliable Alfresco development company.

  • Address server requirements
    The ECM system needs appropriate hardware or servers. These servers should be capable to save software components and database software. You can contact ECM consultants to configure network administration, security server, content repository, and content ingestion tools.
  • Implement key features
    The implementation of key features is necessary to leverage the benefits of automation and improved workflow capabilities. For example, the search feature enables the users to find the document on the basis of keywords and tags.
  • Train employees
    The company needs to train employees for using a document management system more effectively and efficiently.
  • Maintain the ECM system
    Regular maintenance and update are necessary to keep the enterprise content management system ready for changing content requirements.

The document management system can successfully bring workflow automation and transform the legacy content management process into a digital system. The paperless system and analytics facility can help you get a significant ROI (Return on Investment) over the period.

Concluding Lines
The enterprise content management system can play a vital role in managing corporate data to enhance efficiency and productivity. Companies can make the most of it by following the tips mentioned above. Furthermore, you can contact ECM consultants to leverage all the benefits of ECM services.

ContCentric is a leading Alfresco development company that has served many corporate clients globally by providing robust ECM solutions. Our in-house developers can assist you to integrate a customized document management system to meet the content requirements effectively.

Key Features of Alfresco Document Management System You Need to Know

Posted on by conTceNt_paNeL

Alfresco content management system is highly scalable and flexible to manage enterprise-grade content requirements efficiently. Modern enterprises face many difficulties in managing ever-increasing content. It is necessary to ensure that the corporate content remains accessible as and when necessary. Alfresco Content Services can be easily combined with your existing business system.

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You can hire Alfresco developers to make the most of this platform. Here we discuss key features of Alfresco that can benefit your enterprise by improving decision-making, productivity, and information governance. But, before moving ahead, let us know more about Alfresco as a robust platform for managing corporate documents.

Alfresco- Brief Introduction
Alfresco Digital Business Platform is an advanced, enterprise-class, and cloud-based framework. Today, Alfresco empowers various organizations spanned across 190+ countries globally. It has enabled companies to build digital operations that can deliver instant services with excellent user experience. From Cisco to Nasa- many top-notch enterprises count on this platform for managing the document system.

Top Features of Alfresco Content Services

Alfresco offers a range of features for modern enterprises. We can classify these features in different segments of a document management system. Here are the top features of Alfresco Content Services.

1) Document Management

  1. Document Archiving
  2. Document Indexing and Assembly
  3. File Recovery and File Type Conversion
  4. Offline Access
  5. Compliance Tracking

2) Content Management

  1. Document Indexing
  2. Text Editor
  3. Audio and Video Content
  4. E-Forms
  5. Text Search
  6. Version Control

3) Data Governance

  1. Data Discovery
  2. Deltion Management
  3. Policy and Process Management
  4. Roles Management
  5. Storage Management

4) ECM (Enterprise Content Management)

  1. Content Tools
  2. Content Lifecycle Management
  3. Digital Asset Management
  4. Information Governance
  5. Search and Mobile Access
  6. Workflow Management

5) Mobile CMS (Content Management System)

  1. File Sharing and Permission Management
  2. Document Management
  3. Data Synchronization
  4. Personalization and Templates
  5. Search

6) Document Version Control

  1. Access Control
  2. Approval Process Control
  3. Audit Trail
  4. Document Chekc-in/Check-out
  5. Version Rollback

7) OCR (Optical Character Recognition)

  1. ID Scanning and Batch Processing
  2. Image Pre-processing
  3. Indexing and Metadata Extraction
  4. Text Editor
  5. Multilingual Support

Related Reading- Six Business Benefits of Alfresco HRMS System for Your Company

These features make the Alfresco content management system the most suitable for industry sectors including financial services, government, manufacturing, healthcare, insurance, publishing, and the like.

Where does Alfresco stand in the competition against the average ECM product?

We have seen key features of the Alfresco framework. Isn’t it interesting to compare the features and functionality of Alfresco with other available ECM products?

  • Content Acquisition and Aggregation
    Alfresco users will be a little disappointed by knowing that Alfresco covers 90% of content acquisition characteristics, which is slightly less than 91% characteristics covered by its peers. Similarly, on a content aggregation front, Alfresco supports around 50% of features and functions related to aggregation. It is again well below the average of 78% for other ECM software.
  • Portal Support
    Alfresco has an impressive show in this segment with having 100% of Portal Support characteristics. The average competitor coverage in Portal Support characteristics is 83%. So, when it comes to portal support, Alfresco shines out!
  • Personalization Management
    In this module, Alfresco has good coverage as it supports around 80% of features. The ECM software suites can offer an average of 89% support. Though it is a bit disappointing, the performance of Alfresco is quite satisfactory.
  • Records and Document Management
    Here is a fact that makes Alfresco the most important and useful document management system. It covers a whopping 95% of the features related to Document and Records management. Its competitors cover just 83% of such features on an average. The records and document management module gives an edge to Alfresco over its rivals.
  • Search Management
    As compared to the 90% market average, Alfresco offers 93% of coverage for Search and Indexing Management features. In a way, Alfresco leads other ECM software packages by a small margin in the search management module.

Concluding Note

At ContCentric, we integrate all necessary features of Alfresco to provide you with a robust document management system. We have an in-house team of experienced developers who can make the most of technological advancements while making customized ECM solutions.

Enterprise content management system

Top Ten Business Benefits of Document Management System in 2020

Posted on by conTceNt_paNeL

In today’s competitive business scenario, any sort of information or data can play a role of valuable asset for your company. From improving your operational processes to making real-time business decisions, the information remains very crucial. This is a major reason why entrepreneurs want to integrate a robust document management system at their workplaces.

Proper implementation of a document management system or an enterprise content management system can help you get rid of tiresome and time-consuming manual document management processes. Here we mention the top ten benefits of the document management system for your company.

1. Workflow Automation
The first and foremost benefit of the DMS (Document Management System) is- it brings and promote automation in the workspace. The document management systems can enable users to utilize validation rules and perform particular actions like capturing metadata and classification of documents. Here, the process can be accomplished without any human involvement, and therefore, it remains a rapid process with high quality.

2. Space Reduction
A paper-based document system needs a lot of space. Once the cabinet is filled, you need to arrange more space for other documents. In most cities, commercial properties are pricey, and you just cannot afford to give more space to papers and cabinets. What’s more, you need to hire more people to maintain such a big pile of papers. An enterprise content management system can reduce this space significantly.

3. Safety Enhancements
These days, security concerns loom large for critical corporate documents. The manual document management system just falls short of securing valuable data and sensitive information. It is possible that these documents can go in the wrong hands. There, an enterprise-grade document management system lends a helping hand. You can manage the access and find out who has viewed or edited your document with the help of an advanced document management system.

4. Simple and Easy Access
The document management system enables you to provide simple and easy access to company documents to stakeholders, employees, and even customers. What’s more, you can readily retrieve the documents with the help of tags and keywords. It can save valuable time for your management and employees. Gartner has reported that an average organization spends around $120 in finding a misfiled document and $220 in reproducing the lost document. Both these costs can be effectively saved by implementing the document management system.

5. Collaboration Improvement
Communication and collaboration are the two most essential aspects of any organization to survive and thrive. DMS can improve collaboration by facilitating access to company documents from multiple locations. Even employees based in remote or distant locations can also get access to the company’s documents as and when necessary. Also, they can easily share documents by using electronic imaging.

Also Read- Top 5 Document Management Systems for Your Business

6. Better Backup and Recovery
The document management system is a centralized repository in which all documents are saved. You can index and archive all the documents as per the requirements. It prevents the loss or misplacing of company documents. In a way, the DMS can save a lot of bucks that are going to spend in rewriting the lost documents.

7. Version Control
Diversification is a secret sauce to growth. The modern DMS is highly suitable for this concept. Let’s understand this through an example. For different types of products across various categories, the company needs to maintain different versions of the document. A technically advanced and customized document management system can eliminate the problems associated with maintaining different versions of the same document.

8. Regulatory Compliance
Another important benefit is regulatory compliance. With proper maintenance and easy access to critical corporate data at any time, a good DMS can help companies to comply with prevalent regulations. The government officers can easily get the document they want. Companies can also avoid misplacement or loss of important documents. Finally, access authorization can assist companies to prevent documents from going into the wrong hands.

9. Cost Reduction
Unlike a paper-based system, the enterprise content management system is free from additional costs in buying file folders, cabinets, and hiring staff for managing the system. A well-planned document management system can offer a big saving by reducing such overheads.

10. Higher Competitiveness
Altogether, the enterprise content management system can increase productivity and enhance the efficiency of your business. Also, it can reduce additional costs and prevent significant losses, thereby offering you a competitive edge over your competitors. Such higher competitiveness can help you stay ahead of the curve.

Because of these benefits and other features like OCR (Optical Character Recognition), advanced preview, and tracking, it is expected that the document management system’s market will expand to $7.07 billion in the year 2023 from over $3.5 billion today. But, you need to find a reputed and reliable development partner with good experience in developing DMS with all desired features.

Concluding Lines
At ContCentric, we know what it takes to manage and maintain all sorts of documents at your workplace. Apart from a leading Alfresco development company, ContCentric enables modern enterprises to make the most of enterprise content management by providing 360-degree technical assistance.

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